Helping attendees plan, regulate and feel safe before they arrive
Large events are exciting, inspiring… and often overwhelming.
Crowds, noise, bright lighting, queues, strong smells and sudden sensory changes can make it difficult for many people to fully participate, particularly neurodivergent attendees, people with anxiety, PTSD, sensory processing differences, chronic illness, or anyone who benefits from knowing what to expect.
Sensory mapping removes uncertainty.
EventWell® provides specialist sensory mapping for events, giving attendees clear, visual information about areas of differing sensory load across your event site, so they can plan ahead, pace themselves, and access support when needed.
What Is Sensory Mapping?
Sensory mapping is a way of visually communicating what different parts of your event may feel like, not just where things are.
Using clear colour-coded zones and simple icons, sensory maps highlight:
- Calmer, low-stimulation areas
- Busier or louder spaces
- Areas where sensory input may fluctuate
- Locations of quiet, recovery or support spaces
This allows attendees to make informed choices about how they move through your event, reducing preventable overwhelm and improving overall wellbeing.
Why Sensory Mapping Matters
Providing sensory maps supports:
- Predictability – one of the biggest factors in reducing anxiety and overwhelm
- Accessibility – clear access information, not hidden adjustments
- Duty of care – proactive planning rather than reactive support
- Better attendee experience – fewer distress incidents on site
- Stronger pre-event communications – reassurance before arrival
Sensory mapping benefits neurodivergent attendees, but also parents, carers, older attendees, people with hidden disabilities, first-time visitors, and anyone who prefers to plan ahead.
Clear information leads to calmer event experiences.
What’s Included
Each EventWell® Sensory Mapping Pack includes:
- A specialist sensory review of your event floorplan or site map
- Sensory zoning using a clear, three-tier system:
- 🟢 Low sensory load
- 🟠 Medium / variable sensory load
- 🔴 High sensory load
- Identification of:
- Loud or amplified sound areas
- High-density or crowded zones
- Bright or visually stimulating areas
- Areas with strong smells or limited airflow
- Calm, recovery and support spaces
- A ready-to-use sensory map legend
- “How to read this map” explainer text for attendees
- Website and access-page copy organisers can lift and use
- One round of revisions
Maps are suitable for use on:
- Event websites and access pages
- Digital show guides and apps
- PDF and printed event maps
How It Works
- We review your site
Using your floorplans, site maps and event information (desk-based, with optional walkthrough) - We map sensory load by zone
Focusing on areas of sensory change, crowding and stimulation - We sense-check through lived experience
Using neurodivergent-informed insight - You publish with confidence
Sensory maps are shared pre-event and on site as part of your access information
Pricing
Sensory Mapping Add-On
(For existing EventWell clients)
From £495 per event
A high-impact, low-friction addition to your pre-event communications.
Standalone Sensory Mapping
(For events not using other EventWell services)
From £750 per event
Includes a full Sensory Mapping & Access Communications Pack.
Pricing may vary depending on site size, complexity and number of zones.
How Sensory Mapping Fits With EventWell
Sensory mapping works alongside:
- SensoryCalm™ Quiet Rooms and Spaces
- EventWell Hosts and wellbeing teams
- SensorySafe / QSSS™ standards and accreditation
For some EventWell packages, sensory mapping may be included or offered at a reduced rate.
Ready to Add Sensory Mapping to Your Event?
If you’d like to include sensory mapping in your event planning or want to discuss whether it’s right for your audience, we’d love to talk. Get in touch to request a quote or start the process.
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