Our award winning flexible and pop-up quiet rooms and sensory spaces, focused on event welfare, neuroinclusion, and mental wellbeing, have been meticulously designed to offer a serene mental escape within a safe, supervised, and accessible space. These spaces are specifically tailored to support and enhance the overall event experience for individuals.

Conferences and events are vibrant and dynamic environments, brimming with opportunities for learning and exploration. However, they can also be overwhelming, exhausting, and triggering for many individuals due to the constant stimulation and outward-facing nature. Our quiet rooms provide a sanctuary where attendees can retreat when they feel overwhelmed or overloaded by the sensory input of their surroundings. These spaces offer individuals the time and space they need to calm their sensory and nervous systems, allowing them to decompress and find respite.

The role of event welfare is to provide emotional and practical support to all event attendees, including the event team. Even the most experienced event organiser cannot predict when emotional or practical support will be required during an event. Our EventWell® Hosts are highly skilled in creating a supportive environment and offering essential assistance whenever needed.

An EventWell® space, with a trained and experienced host as its cornerstone, offers a comprehensive solution. It provides all attendees with a supervised and secure space where they can:

– Catch up on emails, read, take a nap, meditate, listen to music, practice deep breathing, or simply rest and take a much-needed 10-minute break.

– Reduce stimulation and triggers, effectively manage sensory overload, and find a sense of calm.

– Engage in confidential and discreet conversations with someone who can provide a safe space to discuss any emotions, experiences, or observations they may have encountered.

By incorporating an EventWell® quiet room and sensory space into your event, you are prioritising mental wellbeing and neuroinclusion for all participants. Our dedicated spaces and trained team ensure that everyone feels supported, valued, and able to fully engage in the event experience.

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EVENTWELL® HUB QUIET ROOM:

A QUIET PLACE TO CATCH A BREATH

Our primary event service. What does it include:

• Meditation Zone: up to 4 individual seats with device offering meditation, ASMR, white, pink and brown noise, and noise cancelling WiFi headset
• Mindfulness Zone: table and chairs with mindful colouring books, puzzle books and jigsaws
• Relaxation Zone: bean bags, floor cushions and noise cancelling ear muffs
• Nap Zone: sofa, coffee table, textured cushions, eye masks, neck pillows, weighted blankets, noise cancelling ear muffs
• EventWell® Host for hospitality, supervision, support and safeguarding (Mental Health First Aid and Neurodiversity Awareness certified, DBS checked)

We also include:

• Decaf coffee and herbal tea bar with infused water and fresh fruit bowl
• Plant decor and sensory lighting
• Essential oil diffuser, Tisserand oils and Moodfix mists designed to relax, calm and soothe
• Fidget/stim toys
• Massage Cushions
• Assorted EventWell® infographic banners, factsheets and resources
• Assorted books and magazines on mental wellbeing and health

We can add:

• A Les Mills Station: offering 10 minute yoga stretches and breathwork sessions with WiFi noise cancelling headset, yoga mat and meditation cushion
• An Event Stream Station: 15 inch screen for live keynote and main stage streaming with WiFi noise cancelling headset

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EVENTWELL® HUB WELLBEING BAR:

A PLACE TO REST & DIGEST

To complement any quiet room, a wellbeing bar is a perfect addition.

What does our service include:

• Bar serving a wide range of decaffeinated coffees and herbal teas, with infused water and fresh fruit bowls
• Box seats, tables, plant decor and lighting
• Essential oil diffuser, Tisserand oils and Moodfix mists
• Assorted magazines on mental wellbeing and health
• Background music
• EventWell® Host for hospitality, supervision, support and safeguarding (Mental Health First Aid and Neurodiversity Awareness certified, DBS checked)

We can add:

• Alcohol free drinks including wines, beers, and spirits, all at 0%-0.5% ABV
• Fresh and natural fruit smoothies, the red, the green and the blue!

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EVENTWELL® HUB WORKSPACE:

A PLACE TO CATCH UP & CHECK IN

To finish off any hub perfectly, add a space for people to work and check in.

What does our service include:

• Tables and chairs
• Essential oil diffuser and Tisserand oils designed to help with focus and concentration
• Power with USB connection and device charging

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EVENTWELL® HOSTS:

A SAFE PERSON, FRIENDLY FACE & LISTENING EAR

An essential event welfare element incorporating safety, supervision and safeguarding, there is our EventWell® Host service.

What does our service include:

• Offer welcome and hospitality to make sure people are comfortable
• Recognise when a person is anxious or overwhelmed and in need of support
• Offer immediate assistance and reassurance
• Ensure that the space remains quiet, and politely ask people to refrain from doing anything to disrupt this (such as making phone/video calls or holding meetings)
• Keep the area clean and tidy
• Ensure that everything is topped up, refreshed and working

Safeguarding best practice and guidance advises that vulnerable adults and children should be protected, and that any event space dedicated to accessibility, welfare or wellbeing should not be left unsupervised. Professional training and awareness is also an essential consideration.

Our EventWell® Hosts, fully trained in mental health first aid, neurodiversity awareness and safeguarding, will support and help your attendees feel comfortable and at ease. We are also in a position to negotiate with any local statutory agencies and safeguarding teams where necessary.

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We understand that every event is different and offer a bespoke event design service to meet the unique and specific needs of your audience, and your event.

Helen Moon, Chief Executive & Founder

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COMMUNITY EVENTS

As a community social enterprise, events in the community are as important to us as they are to the people they serve. We believe that placing accessibility, inclusion and mental wellbeing at the heart of our communities benefits us all. Speak to us today about our community hire rates and how we can support you.

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