Our event welfare, neuroinclusion and mental wellbeing focused quiet rooms and hubs have been designed to provide a gentle mental escape in a safe, supervised and accessible space, that supports and enhances an individual’s event experience.

Conferences and events are rich environments, full of opportunities to learn and experience new things. But they are also rich in stimulation, and with the constant outward facing and switched on nature they can also be overwhelming, exhausting and triggering, both mentally and physically for many people.

A quiet room is a space that an attendee can retreat to when they feel overwhelmed or overloaded by the sensory input from the immediate environment. It gives them time and space to calm their sensory and nervous system, and decompress.

The role of welfare is to offer emotional and practical support to anyone attending any event, including the event team. Even the most experienced event organiser cannot predict what will happen during an event, or when emotional or practical support will be needed.

An EventWell® Hub, with a quiet room as the cornerstone, offers the complete package. It provides attendees, speakers, exhibitors, and event teams with a supervised safe space where they can:

• Catch up on an email, read, take a nap, meditate, listen to music, breathe or simply rest and take an essential 10 minute break
• Reduce stimulation and triggers, deal with any sensory overload and find calm
• Speak with someone safely, discretely and confidentially about anything they may be feeling, have experienced or may have witnessed

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EVENTWELL® HUB QUIET ROOM:

A QUIET PLACE TO CATCH A BREATH

Our primary event service. What does it include:

• Meditation Zone: up to 4 individual seats with device offering meditation, ASMR, white, pink and brown noise, and noise cancelling WiFi headset
• Mindfulness Zone: table and chairs with mindful colouring books, puzzle books and jigsaws
• Relaxation Zone: bean bags, floor cushions and noise cancelling ear muffs
• Nap Zone: sofa, coffee table, textured cushions, eye masks, neck pillows, weighted blankets, noise cancelling ear muffs
• EventWell® Host for hospitality, supervision, support and safeguarding (Mental Health First Aid and Neurodiversity Awareness certified, DBS checked)

We also include:

• Decaf coffee and herbal tea bar with infused water and fresh fruit bowl
• Plant decor and sensory lighting
• Essential oil diffuser, Tisserand oils and Moodfix mists designed to relax, calm and soothe
• Fidget/stim toys
• Massage Cushions
• Assorted EventWell® infographic banners, factsheets and resources
• Assorted books and magazines on mental wellbeing and health

We can add:

• A Les Mills Station: offering 10 minute yoga stretches and breathwork sessions with WiFi noise cancelling headset, yoga mat and meditation cushion
• An Event Stream Station: 15 inch screen for live keynote and main stage streaming with WiFi noise cancelling headset

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EVENTWELL® HUB WELLBEING BAR:

A PLACE TO REST & DIGEST

To complement any quiet room, a wellbeing bar is a perfect addition.

What does our service include:

• Bar serving a wide range of decaffeinated coffees and herbal teas, with infused water and fresh fruit bowls
• Box seats, tables, plant decor and lighting
• Essential oil diffuser, Tisserand oils and Moodfix mists
• Assorted magazines on mental wellbeing and health
• Background music
• EventWell® Host for hospitality, supervision, support and safeguarding (Mental Health First Aid and Neurodiversity Awareness certified, DBS checked)

We can add:

• Alcohol free drinks including wines, beers, and spirits, all at 0%-0.5% ABV
• Fresh and natural fruit smoothies, the red, the green and the blue!

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EVENTWELL® HUB WORKSPACE:

A PLACE TO CATCH UP & CHECK IN

To finish off any hub perfectly, add a space for people to work and check in.

What does our service include:

• Tables and chairs
• Essential oil diffuser and Tisserand oils designed to help with focus and concentration
• Power with USB connection and device charging

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EVENTWELL® HOSTS:

A SAFE PERSON, FRIENDLY FACE & LISTENING EAR

An essential event welfare element incorporating safety, supervision and safeguarding, there is our EventWell® Host service.

What does our service include:

• Offer welcome and hospitality to make sure people are comfortable
• Recognise when a person is anxious or overwhelmed and in need of support
• Offer immediate assistance and reassurance
• Ensure that the space remains quiet, and politely ask people to refrain from doing anything to disrupt this (such as making phone/video calls or holding meetings)
• Keep the area clean and tidy
• Ensure that everything is topped up, refreshed and working

Safeguarding best practice and guidance advises that vulnerable adults and children should be protected, and that any event space dedicated to accessibility, welfare or wellbeing should not be left unsupervised. Professional training and awareness is also an essential consideration.

Our EventWell® Hosts, fully trained in mental health first aid, neurodiversity awareness and safeguarding, will support and help your attendees feel comfortable and at ease. We are also in a position to negotiate with any local statutory agencies and safeguarding teams where necessary.

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We understand that every event is different and offer a bespoke event design service to meet the unique and specific needs of your audience, and your event.

Helen Moon, Chief Executive & Founder

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COMMUNITY EVENTS

As a community social enterprise, events in the community are as important to us as they are to the people they serve. We believe that placing accessibility, inclusion and mental wellbeing at the heart of our communities benefits us all. Speak to us today about our community hire rates and how we can support you.

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